Which macOS messaging app is best

Which macOS messaging app is best

Apple and Microsoft go hand in hand on several fronts such as word processing applications. However, Apple aims to provide a solid messaging experience with the Mail app on iOS, iPadOS and macOS, but that still leaves a lot to be desired. That’s why you can’t help but look at a viable alternative from Microsoft – Outlook for Mac.

Microsoft recently unveiled the all-new look for Outlook for Mac, available through the Fast Insider group. That, coupled with a bunch of other software integrations in the Outlook app for Mac, makes it a viable rival to the Apple Mail app.

In this article, we will compare Outlook Mail for Mac to the default Apple Mail app. The comparison will be based on the user interface, the organization of the e-mail, the composition of the e-mail, the functionalities and the integration of the applications. Let’s start.

Multiplatform availability

I know that cross-platform availability doesn’t matter much in a messaging app. But I mention here so you can expect a seamless experience on each platform. Apple Mail is only available on iOS, macOS and iPadOS.

On the other hand, Microsoft Outlook is accessible on Android, iOS, Windows, macOS and Web.

Write an email

Apple Mail offers a bunch of editing options when you’re writing mail. When composing an email, you can change the font type, size, color, play with the bold and italic options, and even add a list of bullets or numbers.

I like the way the Mail app lets you add the scanned image or documents directly from the connected iPhone.

Mail composition

The Outlook composition menu toolbar is richer than Apple Mail. It allows you to highlight the words. You can even add tables and signatures. Guess what? Outlook for Mac also supports templates. Yes, you can create ready-made templates with images and text. You can save them for later use. When composing an email, simply tap on the three-dot menu above and select the display templates and add a relevant one to the email.

Compose Outlook

These templates can be used when writing emails related to specific topics such as marketing surveys, inquiries, etc. Simply create a master template with the necessary text for each type or subject of emails you use often.

Email export and third-party integration

Apple allows you to export any mail as a PDF file menu. Open any mail and go to File> Export to PDF, and it will create a PDF file from the selected mail. Unfortunately, the application does not offer any integration of third-party applications.

Export in pdf format

Microsoft offers a dedicated third-party application store. You can tap the three-dot menu and access Get Add-ins from a dedicated store in Outlook.

Outlook add-ins

For example, I use the OneNote and Trello extensions in Outlook to send the selected mail directly to OneNote or Trello.

Use Mail Like a Pro on Mac

The above comparison gives you a clear picture of the strengths and weaknesses of Apple Mail and Outlook. Apple Mail wins with the simple user interface, mail organization and iPhone integration. However, many people complain that it is slow and buggy. Plus, that doesn’t translate into pleasant performance on iOS either. Outlook for Mac brings a breath of fresh air with the integration of Microsoft applications, a richer composition menu and third-party add-ins. Hopefully Outlook for iOS will also get a facelift soon. For now, I’m sticking to Microsoft’s offer. And you? Ring in the comments section below.


Have you recently purchased a new Mac? Read the post below to find the best Mac apps to stay organized.

Last updated on May 25, 2020

The above article may contain affiliate links that help support Guiding Tech. However, this does not affect our editorial integrity. The content remains impartial and authentic.

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