The 10 best tips and tricks from Google Forms to use it like a pro

The 10 best tips and tricks from Google Forms to use it like a pro

Today, most companies are opting for digital forms to collect survey data and information. Very useful to get an idea of ​​a market or to get in the public mood before launching a campaign or a new product. The digital form is a better alternative to the proven pen and paper method, which takes time and requires several hours of work.

And you hardly get the desired result. With social distance becoming a new norm, many resort to online forms and the construction of surveys. And among many options, Google Forms is perhaps one of the best for the majority of people.

Google Forms includes templates, design themes, other Google application integrations, seamless sharing, data export, and more. On top of that, it is completely free to use. Refer to our compilation of the best web form creators.

In this article, we are talking about the top ten tips and tricks from Google Forms to use it like a pro. Let’s start.

1. Use built-in templates

As is the case with other Google services like Google Docs, Google Sheets, Google Forms comes with a bunch of templates to get you started quickly. From the home page, you can press the “+” button and start creating a form from scratch. But I advise you to browse the template section for an appropriate ready-to-use form template. These models are carefully classified into three categories – Personal, Work and Education. Often I find the corresponding model in the gallery.


2. Import questions from other models

If you use dozens of templates to create a number of forms, you can import common questions to save time. Google Forms allows you to import questions from other forms to the current form. It is a time saver, users do not have to add the same questions repeatedly. In the form generator menu, press the option to import questions and it will ask you to choose the form from which you want to import the question.

Import questions

Select the form and in the editor menu, the questions will appear on the right side. Select the ones that interest you and import them into the current form.

3. Choose the type of questions

Google Form is flexible enough to allow you to choose from the type of questions. In the form generator menu, press the “+” option to add a block of questions to the form. The default question type is defined by several choices, which you can modify by short answer, paragraph, check boxes, drop-down list, check box grid, etc. It depends on the question you add.

Type of questions

4. Add YouTube videos

When creating a form, you may want to attach YouTube videos for more information. Fortunately, you can add YouTube video directly to the Google form. Press the video button at the bottom, search for the YouTube video or use the URL option to directly paste the video link. The video with the title and thumbnail will appear in the Google form.

Add YouTube

5. Customize the themes

Google Forms offers different ways to customize the appearance of the form. You can change every detail. Go to the form editor, press the custom theme option at the top and this will open the side menu to play with the theme engine. You can add / change the header image, the background color of the theme, the theme color and the font type of the form (Go with formal fonts). For the header image, Google has added hundreds of relevant images to choose from.

Theme options

6. Allow respondents to display summary graphs and text responses

There are two ways to create forms. You can allow respondents to view the data summary or not. It depends on the type of form you are creating. Sometimes it is wise to keep the option and sometimes it makes no sense to let respondents read the summary. To activate the option, tap Settings> General> Respondents can> check the box to activate the option – see summary tables and text responses.

See summary

7. Add a confirmation message

It is always advisable to add a confirmation message once the user has completed the form. This is common practice in the marketing and survey industry. After creating a form, go to Settings> Presentation> and add a confirmation message. You can change the default message with something more personalized.

confirmation message

8. Use the Quiz option

Google Forms can also be used to create quiz questions and award points based on the answer provided by users. I expect to see this practice catch up in the education sector. In the form generator menu, go to Settings> Quiz> Activate make a quiz. You can also assign points to each question and inform users of the right or wrong answers.


9. Create a spreadsheet from the responses

Google Forms comes with Google Sheets integration. We can create a Google sheet with the responses received in Google forms. Go to the Answers menu and press the option Create a spreadsheet. It will create a sheet with a username, an email and their responses. Neat, right?

Create sheets

10. Add collaborators

Google Forms is flexible when it comes to sharing. Google Forms allows you to invite others to collaborate on the creation of forms. It is useful in many scenarios. Tap the three-dot menu in the upper right corner, select add collaborator and add their email ID or copy the share link. The administrator can also prevent publishers from modifying access and adding new people.

Add others

Use Google Forms like a pro

As you can see from the list above, Google Forms is a great web tool for quickly creating surveys and forms for free. It’s flexible, full of templates, free, comes with great sharing features, and don’t forget the integration of Google Sheets and YouTube.


Microsoft Forms is a service capable of locking horns with Google Forms. Read the comparison below to find out which form creation tool is right for you.

Last updated on May 1, 2020

The above article may contain affiliate links that help support Guiding Tech. However, this does not affect our editorial integrity. The content remains impartial and authentic.

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