If you switch to a paid app

The Apple calendar follows Apple’s design policy. A minimalist layout with minimal functionality that will get the job done. Unfortunately, Apple largely ignored the Calendar app, forcing users to look for alternatives. One of these apps is Calendars 5, which comes with a plethora of options. Now, this might ask you if you should switch from Apple Calendar to Calendars 5.

The Apple Calendar and Calendars 5 apps are available only for macOS users. I want Calendars 5 to be available on Android, given the quality of other Readdle applications. Let’s see what Apple Calendar and Calendars 5 have to offer, how they differ and which one to use.

Let’s start.

1. User interface

Apple Calendar has a functional and easy-to-use user interface. You can easily switch between the monthly view and the daily view. If you don’t want to zoom in, tap the Event icon to display all the events for the selected day in the monthly view itself.

In the Today view, you can tap the list icon to display all events, including upcoming events, in a nice little list. There is no drop-down menu to select different views on any screen.

The bottom bar contains options for adding or managing calendars, quickly switching to Today view from any screen and to the inbox where you will find all invitations.

Calendars 5 offers an upper bar to switch between different views and a lower bar to change months.

There is a plus icon for quickly creating events or tasks and a menu on the left for accessing settings and other things. I would say Calendars 5 has a better, more colorful design that is aesthetically pleasing. This should make it clear which app should support your usage based on how you prefer to view and access your information.

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2. Creation of events and tasks

The Apple Calendar app covers all the basics. Tap the “+” icon to create an event where you can add a location, attachments (local and iCloud only) and invite users. There is a feature called Travel Time, which will attempt to estimate the travel time, based on the location you have defined. This time will be blocked in your calendar. Quite thoughtful.

Note that Apple Calendar only works with Apple Maps for location information and not with Google Maps. While Apple has has updated its Maps application recently, it is still far from the current world leader.

Calendars 5 understands natural language, so you can use it to create events more easily. Names, places and time will be interpreted automatically. You can then add URLs, notes, and invite other users.

An interesting feature is the possibility of adding colors to events, which makes it easier to identify them when there are too many entries on the screen. However, you cannot add attachments to events or tasks created in Calendars 5. Not everyone needs this feature, but I was surprised that it was missing.

3. Creation of tasks in the calendar

This is one of the main strengths of the Calendars 5 application. There is a dedicated section or tab for creating tasks. Just like you do in a application to do. The inbox is the default list, but you can easily create more lists as you go along and even color-code them.

Depending on the reminder date you set, you can view these tasks in smart lists like Today, Coming soon, and Done. It also syncs with Apple reminders, if you use it.

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Creating new tasks is the same as creating events in calendars. 5. Tap the “+” icon to start, then you can add the time, place, and details. This makes Calendars 5 incredibly useful and one of the few apps that can work with events and tasks.

4. Third-party integration

It is amazing that Apple Calendar only works with Apple Maps and not Google Maps. Both apps work with Apple reminders and adding third-party calendars is easy. However, you can add other calendars like Google and Outlook to the Calendars 5 app itself.

In the case of Apple calendars, you will have to go to Settings> Passwords and account> and add Gmail and Outlook from there. This is how iOS has always worked, and I don’t think things will change in the foreseeable future.

The two calendar apps have left out popular apps like Todoist, among others, for now.

5. Price and platform

Apple Calendar is completely free, ad-free and comes preinstalled on all iOS / iPadOS devices, including phones and tablets. Calendars 5 will cost you $ 6.99 and there are no ads. You can add interesting calendars, but it will cost you more. Both apps are only available for Apple devices like iPhones and iPad. Apple Calendar also works with macOS.

Efficiently manage dates

Apple Calendar offers just enough to call it a calendar app, but there are much better options. One of them is Calendars 5, and while it’s not free, it also serves as a task manager. This will seriously help you become more productive and manage the two events listed in multiple calendars as well as the tasks in multiple lists. This means that you can get rid of your regular application for good. The only thing missing is the attachments, so keep that in mind.

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Do you want to access Apple Calendar on a Windows 10 computer? Follow the link below to find out how you can do this to make the app more accessible and platform independent.

Last updated March 25, 2020

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