How to create an electronic signature in Gmail

How to create an electronic signature in Gmail

We are in 2020 and there are many tools that aim to replace the messaging experience on your desktop. But the reality is that email providers like Gmail and Outlook are far from dead. It’s still the top choice for many consumers, marketers, newsletters, banking updates, and business conversations. Speaking of email conversations, you can create a personalized email signature to let the recipient know of the company name, address, website information, and more without spoiling the overall response.


Add a Gmail signature

The average office worker sends dozens of emails every day. You can convert every email into an opportunity to market yourself and your business in the individual emails you send, every day.

Many people treat their email signature as an afterthought or stick to whatever comes by default on Gmail / Outlook or third-party email apps. In such cases, you are marketing those applications and services and not yourself, which is a real missed opportunity.

These signatures are a chance for you to make it clear who you are, make it easy for people to reach you, and give people a place to go to find out more – whether it’s about you, your business, or something that you are working on.

Gmail is the world’s most popular email provider. This article explains how to create an email signature in the Gmail web and mobile app. Let’s start.

Insert an electronic signature in Gmail Web

Follow the steps below to set up a signature for emails you compose in Gmail on the desktop site.

Step 1: Open Gmail on the desktop and sign in with your Google Account credentials.

2nd step: Tap the Settings icon in the top right corner.

Tap on Gmail settings

Tap on Gmail settings

Step 3: Select All Settings.

Step 4: Go to the General tab and scroll down to Signature.

Step 5: Tap Create New and give your signature a title.

Create a new signature

Create a new signature

Step 6: Google offers a similar composition user interface to what you find on Google Docs. You can add images, play with style, size, text alignment, etc.

Signature Edition

Signature Edition

Step 7: You can add as many email signatures as you want. After configuring them, select the email address with which you want to use the signature.

Step 8: Select the email signature for new emails as well as reply / forward emails. Yes, you can use separate email signatures for new emails and reply / forward type emails.

Advanced options 2

Advanced options 2

Step 9: Scroll to the end of the screen and select Save changes.

From now on, whenever you compose an email using the Gmail web, you will see the default email signature in the compose box.

Add an electronic signature in the Gmail mobile app

The trick mentioned above only works with Gmail web. If you are composing emails on Gmail mobile (reasons you know best), you will not be able to see the signature created by the email.

For this, you will need to create an email signature on the Gmail application. Follow the steps below to configure them.

Note: Gmail’s Android and iOS apps are identical in appearance and functions. The steps below are for Gmail Android. You can use the same steps on the Gmail iOS app to set the signature.

Step 1: Open the Gmail Android app.

2nd step: Tap the hamburger menu and go to Settings.

Step 3: Select the relevant Gmail account.

Step 4: Scroll to Mobile Signature in the General menu.

Gmail app settings

Gmail app settings

Step 5: Like the Gmail web, you won’t have all of the editing options. You can only add plain text.

Signature on mobile

Signature on mobile

Step 6: Press OK, and you’re good to go.

Change or delete the electronic signature in Gmail

Have you recently changed jobs or received a promotion in the company? You may want to update the existing electronic signature with a new job title. Follow the steps below to edit an existing email signature.

Step 1: Open Gmail on the desktop and sign in with your Google Account credentials.

2nd step: Tap the Settings icon in the top right corner.

Step 3: Select All Settings.

Tap on Gmail settings

Tap on Gmail settings

Step 4: Go to the General tab and scroll down to Signature.

Step 5: Here you will see all the electronic signatures added to Gmail. Tap the Edit icon to make changes.

Edit signature

Edit signature

Step 6: You can also tap the delete icon to remove the signature from the email.

Some tips for signing an email

  • Do not put your name and a point or two of contact information in your signature. This way, you don’t take full advantage of the opportunity to connect and interact with the people you email to.
  • Don’t overdo it either. Scrambling your signature full of links and information is simply spam and self-promotion. It won’t make a good impression on the other side.
  • Your electronic signature should depend on your personal preferences, the brand and culture of your organization, and even the industry in which you operate.
  • You can add information like first name, last name, affiliate information like job title and department, social profile icons with call to action, photo and logo.

Also on Guiding Tech

The first impression is the last

An email signature is an effective way to introduce yourself without spamming the body of the email. Using Gmail’s excellent email signature editor, you can add all the relevant information to every email you send. How to take advantage of electronic signature on Gmail? Share your opinions in the comments section below.

Then:

Gmail inbox reaching its full level? Read the article below to learn how to automatically delete emails in Gmail.

Last updated on August 29, 2020

The above article may contain affiliate links that help support Guiding Tech. However, this does not affect our editorial integrity. The content remains impartial and authentic.

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