Several video calling apps like Zoom help people when they work at home in the middle of a pandemic. Although there are a lot of other video conferencing applications available for all platforms, Zoom seems to lead the race. This guide is dedicated to Zoom tips and tricks, which should make the conference easier for beginners.
Zoom allows users to join a meeting without first creating an account. This easy integration process helped the application. Let’s see what else it has to offer and how to get the most out of it.
1. How to use the zoom
It’s quick and easy. Just tap Join Meeting and enter the meeting ID to join a room. You should immediately see all participants. The steps are the same for the web and desktop versions. The free zoom version allows up to 100 participants, audio and video calls, file sharing and screen sharing. There is a 40 minute time limit for meetings with three or more participants.
You can tap the Settings icon to make some changes like microphone, video previews, captions, etc.
Click the login button to instantly create an account using your Google, Facebook or SSO ID.
Here’s what I like about Zoom. A cluttered user interface with options to start / join meetings as soon as possible. Meet & Chat is where you can create / join / schedule meetings (more on that later). You can find your meeting ID under Meetings. Then there are the contacts and the settings.
2. How to join a meeting
Press the Join button under the Meet & Chat tab to start the process. You will be asked to enter the meeting ID, which you should have received from the host.
The host may have sent an invitation by email, in which case the meeting ID or link will be attached. You can choose to join a meeting with or without audio or video.
3. How to organize a meeting
Let’s try the desktop application this time. Again, the user interface experience is constant, so there isn’t much difference here. Click the New Meeting button to start a meeting. Have you noticed the little arrow next to it?
This is where you can access the PMI settings. Each user has a personal meeting room associated with a personal meeting ID or PMI. This room is permanent and accessible at all times. Only share with people who you connect with regularly. With regular meeting rooms, you must send an invitation, but with PMI, they can join directly and at any time. I think it is the convenience of privacy.
4. How to schedule a meeting
Click the Schedule button and you will be greeted with a Settings pop-up window.
You can set the date, time and time zone for the meeting here. Choose a password so that only invited members can join. Choose to create a calendar entry and if the meeting will be a video or audio only meeting. Click Advanced Options at the bottom to save the meeting to a local computer for future reference / recording.
5. How to invite participants
There are so many Ways to Invite Attendees at a Zoom meeting. You can start a new meeting and click the Invite button to send invitations.
You can select the contacts you added or send email invitations using your preferred email provider.
You can also copy a meeting URL here and share it on a messaging app with the password.
6. How to record a meeting
There are two main methods for recording a Zoom meeting. You can do this locally or in the cloud. Click the Settings icon in the upper right corner of the screen to save locally.
On the Recording tab, you can choose a local folder on your computer to save the recorded Zoom meetings.
There are useful options here, such as the ability to add a time stamp, to make it easier to find content, record audio files separately for each participant, etc. Check them.
I recommend making a test video call to make sure everything is working the way you want before going live. Also note that the meeting recording settings are different for admins and groups.
When the meeting is in action, click the Record button to start recording. You should see an option to pause or stop recording in the upper left corner of the screen.
Cloud recording is enabled by default for all paid subscribers. Features and limitations vary depending on the plan subscribed.
7. How to use the workshops in zoom
Breakout Rooms allows the host to create multiple sessions in a meeting and to group participants into different sessions. He / she can then switch between these sessions and communicate with the respective group accordingly. Aimed at the busy boss. Note that you must activate breakout rooms before being able to create and manage a. The steps are detailed in the links above and are slightly different depending on your user account and the permissions granted.
8. How to raise your hand
The Raise Hand function in Zoom allows participants in a videoconference to show that they have something to contribute or to express their opinion, without suddenly interrupting everyone. Let’s try this one on the mobile app to change.
Log into a meeting and press the Participants button to select your username.
You should now see an option called Raise your hand. Tap it, go back to the main screen and you will see a hand icon. Everyone, including the host, also sees one with your name next to it.
You can press the Plus button to lower your hand when you feel you have been heard or no longer need to keep your hand up. You don’t want muscle pain, do you?
9. How to see everyone
Zoom comes with a feature called Gallery which you can activate in the Settings area. It is not visible to everyone as there are certain prerequisites like an Intel Core i7 processor. I recommend the desktop client for that, and even with that, you can’t see more than 49 participants. You will also need a broadband Internet connection for this to work seamlessly.
There is too much going on in the world, and while most of the effort has been focused on COVID-19, other things are just as important. I suggest you zoom out and look at the larger image. Namely, the side effects and not only in terms of economy either. There is more to discover if you dig deeper.
Check out these top tips and tricks for Zoom video calls from our Guiding Tech YouTube (English) Channel:
Meanwhile, what other WFH apps are you using to get by? Share your favorite apps with us in the comments section below. It’s a great way to discover awesome new apps. Let’s go.
Are you using a Windows 10 computer? Take a look at these 4 video calling apps that you can use when working from home.
Last updated on April 8, 2020