The whole concept of GTD (Getting Things Done) revolves around productivity tools like Calendar and applications to do. Above all, in the current situation of quarantine and home foreclosure, where the majority of people and teams work from home, it is essential to track tasks and erase them before the end of the day.
In 2020, task management applications are not limited to creating and completing tasks. They offer more functions to increase overall user engagement. Some of the features include habit monitoring, basic project management, geolocated reminders, calendar integration, etc.
While choosing one application over another, it is essential to invest in a platform readily available on competing platforms. This way, all your tasks are synchronized across multiple platforms and you don’t lose data when switching between devices.
We have selected the top five task management apps for iOS and Mac. In this article, we are going to talk about their features, price, theme engine, etc. Let’s start.
1. Microsoft To-Do
In order to accelerate its vision “Mobile First, Cloud First”, Microsoft bought the popular task management tool Wunderlist and stopped development in favor of its Microsoft To-Do application.
After four years of acquisition, I can say that Microsoft’s version of task management is up to its rivals. The company recently redesigned the entire application to make it more familiar to Wunderlist users.
Microsoft To-Do offers the My Day function, which allows you to add tasks for the day. You can quickly add terms like “Conference call at 8:00 pm” and the application will suggest the time of the task. You can also add subtasks for the main task to do.
Being a Microsoft product, it integrates well with other services. For example, you can tag an email in the Outlook app and it will be saved in the Flagged Mail section of the Microsoft To-Do app. You can also view the tasks in the Outlook desktop application.
Other functions include the ability to create a list, support for Siri shortcuts, the dark theme, the Wunderlist import tool, etc.
The company’s macOS app is up there with its iOS counterpart. It also supports keyboard shortcuts. The app synchronizes the theme and wallpapers of the mobile app, which is nice on the big screen.
Microsoft To-Do is completely free and available on Android, iOS, Windows and Mac.
This is my favorite. TickTick is a multifunction productivity app. These are all the features, but more importantly, the overall implementation is better than the others.
The theme medium is the best I have ever seen. It is not limited to the light / dark theme. You can implement colors based on seasons and cities well known around the world.
In addition to creating a list and adding a task, the application has also integrated the monitoring of habits and the Pomodoro function. You can add and complete habits to see a cool habit-building chain in the calendar widget. Pomodoro helps you keep track of productive hours throughout the application.
The Mac version is more powerful. In a task list, you can switch to a Kanban style to display and manage tasks. The desktop app also supports the notes feature.
TickTick is free to use. But the premium subscription at $ 2 per month allows you to unlock functions such as theme support, habit tracking, customization of application icons, etc. It is accessible on iOS, Android, Windows and macOS.
3. Apple reminders
After neglecting the default Reminders application over the years, Apple has finally given it the essential makeover with the iOS 13 update. It is now one-on-one with third-party applications.
For starters, the new design is much better than ever. It allows you to add tasks as well as location-based reminders. I use it all the time. I have defined the relevant tasks to remind me wherever I arrive at my workplace.
You can ask Siri to set up tasks and even add a reminder when you send a message to a specific person. Check best tips and tricks for the Apple Reminders app.
The Mac app has also been redesigned to look like the iOS version. It is not as fluid or intuitive as the others. I hope to see tight integration with other Apple services, including the Notes app and email in the future.
Apple Reminders is only available on iOS and macOS. Its use is completely free.
Used by millions of users around the world, Todoist has nailed task management in the app. The application uses a fairly standard user interface with the hamburger menu.
It defines lists as projects and even lets you add tags to find tasks later. Todoist recently announced Foundation function, which allows you to convert large projects into small tasks to manage them more efficiently.
You can also use Siri shortcuts to define tasks. The application supports customization of icons to change application icons. Todoist has integrated a nice statistics tab to see the data of completed tasks.
The Mac application is there with the iOS variant. If you’re looking for the best Mac app to manage tasks, Todoist will easily top the list. It is also available on Android and Windows. The app is free to download, but premium features such as icon customization, statistics, etc. come with a subscription of $ 50 per year.
Any.do brings a new user interface to the table. It displays the tabbed list of the home screen. The application has correctly integrated the calendar function to also use it as a calendar application.
The biggest highlight of the app is the way it plans your day. It will offer you all the tasks one by one and ask you to take action on it.
A few things to mention here. I encountered some crashes while using the application and adding a new task screen was quite cumbersome. It is not minimal like the others and requires far too much detail in advance.
The Mac app is much better. You can quickly add tasks from the floating menu, and it also supports keyboard shortcuts.
Any.do is available on iOS, Android, Windows and macOS.
Carry out your tasks in style
Use one of the apps mentioned above and you will be perfectly comfortable flying all day without missing any task. Microsoft To-Do is free, TickTick is a versatile tool, millions of people prefer Todoist, Apple Reminders makes the most of the Apple ecosystem. At the same time, Any.do is perfect for task and calendar combos.
Looking to abandon Apple reminders in favor of richer third-party applications? Read the post to find the top five alternatives for the Apple Reminders app.
Last updated March 27, 2020